Carpets to Windows: Winter Office Maintenance 101

maintaining winter offices

We are well in the thick of the winter season. With the holidays behind us, most of us are returning to work amidst the cold temperatures and freezing snow. During this time, your office needs a little bit more care and maintenance. The weather, after all, can be harsh, and it can drastically affect your property.

There are plenty of ways you can prepare, maintain, and clean every square inch of your work area. From winter preparations to taking care of your carpet flooring this wintertime, we have got you covered. 

Preparing your Office for the Winter Season

If there is anything we can rely on every year, seasons change. Every year, around the holidays, the weather shifts, and it gets a little colder by the day. That said, there are plenty of things that you can do to prepare your office for the turn of the weather. Below are our top picks:

Seal the Windows and Doors

There are office buildings with windows that do not open. If this is so, you are all good for the winter season. For those who are less lucky, sealing your doors and windows ensures that cold air doesn’t get in your space. The tiny gaps can cause drafts that can significantly hike your electricity bill. Moreover, the winter season is notorious for hiking up the risk of sickness. Sealing the entryways can keep your employees warm and toasty during the winter months. 

Invest in Good Quality Door Mats

One of the best things you can do for your maintenance personnel is to invest in good-quality doormats that can keep snow and debris out of your space. These mats catch the dirt before they even enter your office. They allow your employees and guests to clean off their shoes before entering. 

Replace Old Lighting Fixtures

As winter draws near, daylight becomes a scarce commodity. Suddenly, in some areas, it is already dark at four in the afternoon. Most light bulbs often need replacing once every year. The winter season is the best time to tick off this task off of your to-do list. We are certain your employees would thank you for the extra lighting.

Take Advantage of the Time Off

This year, the holiday season is behind us. But like mentioned earlier, the season always comes, so it is best to prepare for it. The holiday break is the perfect time to finish all maintenance activities that require the office to be empty. Depending on the kind of operation that you run, plenty of tasks can be accomplished during the holiday break. Below are our suggestions:

Have the HVAC System Professionally Cleaned

Your HVAC system will be working overtime once your employees come back from their brakes. In most areas, the coldest winter season happens after the break. Best to schedule your annual HVAC cleaning during this time to ensure your system is primed and ready. 

Tackle Any Pest Problems

Tackling your office’s pest problems is best done when your employees are out for their holiday break. Pest control often uses toxic gas to get rid of these pests. Finishing this task without your workers around ensures that they don’t get affected by the process. 

Deep Clean Shared Areas

Shared areas can get notoriously filthy from day-to-day use. Use the break to deep clean these spaces without your employees interrupting the process. This should include all sofas and chairs, the break room, as well as, the shared bathrooms. 

4 Ways to Keep Your Carpet Clean During the Winter Season

cleaning carpets during winter

Having carpet flooring comes with plenty of benefits. Aside from being affordable, they are also durable and relatively easy to clean. Unfortunately, this isn’t the case during the winter season. Because carpet is made of fabric, it can degrade in the presence of moisture. Unless your office is located in an area that doesn’t experience the seasons, snow will be a problem. Here is how you tackle the problem:

Maintain High-Quality Door Mats

As mentioned earlier, the best way to maintain the cleanliness of your office is to keep dirt, debris, and moisture out. The same is true when cleaning your carpet flooring during the winter season. High-quality doormats can save your maintenance crew a lot of time sweeping and vacuuming the carpets.

That said, like everything else in your office, your mats need to be maintained as well. Cleaning these mats at least once a month can ensure that you can use them for a very long time. 

Invest in a Good Vacuum

Good vacuums aren’t cheap. It is understandable to be tempted to buy a low-cost one for your office. While low-end vacuums might work for your home, they wouldn’t for the amount of foot traffic in your office. A good vacuum is a time-saver, especially if you have carpet flooring. It is worth every penny. 

Focus on Lower Levels First

When prioritizing your maintenance task, it is better to clean the first floor of your office first. In general, if the lower levels are well-maintained, employees wouldn’t track the dirt and debris around to the higher floors. 

Address Stains Right Away

Spots and stains on the carpet are unsightly. Even a small smudge can ruin the overall vibe of your office. Stains are easier to remove if tackled quickly. Your maintenance crew should be trained on how to address each type of stain in a timely manner. 

Truth be told, coming back to the office with a list of maintenance and cleaning chores is such a drag. While they are necessary steps in maintaining your workspace, they aren’t the most pleasant tasks to start the year with. 

Thankfully, these tasks do not have to fall on your shoulders. 

To ensure that your office space is always in tip-top shape, working with professionals is your best bet. We at Burgos Commercial Cleaning have years of combined experience in office cleaning and maintenance. We can help you achieve a level of cleanliness like no other! Contact us today to learn more about our services!