Guide to Scheduling Office Cleaning

Scheduled Cleaning
How well-informed are you with scheduled cleaning?

With the unprecedented crisis that the world is facing today, the demand for deep cleaning services is on the rise. Unhygienic office practices, when left unchecked, might lead to the spread of pathogens that might cause sickness.  As a business owner, these trying times is a call for precautions that would halt the increase of diseases and provide healthy and safe environments for your employees and clients.

A proper cleaning schedule is a necessary part of keeping your office space clean. Unfortunately, it is often overlooked. Effective office scheduling not only gives you tremendous peace of mind, but it also protects your employees and provides business continuity.

Every organization’s needs are unique. However, for the most part, the steps below would help you maintain the cleanliness of your operation through an office cleaning schedule: 

Identify the Commercial Cleaning Services that You Need

There is more to commercial cleaning than periodic carpet vacuuming and restroom maintenance. In order to fully develop your office cleaning schedule, you have to determine the cleaning services that you require:

Janitorial services

More than cleaning the office, opting for janitorial services also includes basic maintenance tasks such as bulb replacements and plumbing work.

Carpet Cleaning 

Your office carpet is one of the dirtiest parts of your space. Needless to say, it needs TLC frequently. 

Window Cleaning 

Grime, dust, and dirt in your office windows need to be addressed at least twice a year. 

Property Maintenance

From grounds maintenance to electrical and plumbing work, a professional cleaning company would be able to provide property maintenance services.  

Consider Your Company’s Size

Your cleaning needs and schedule is directly proportional to the size of your company. Needless to say, the bigger the company the more rigorous cleaning schedule is necessary. 

Tackling Your Office Waste 

What kind of waste does your office generate? Is it a considerable amount of paper or cardboard? How about food waste or wastewater? Different types of wastes should be disposed of differently. It is an aspect that needs to be considered when developing your office cleaning schedule. 

Ensuring the Sustainability of Your Cleaning Efforts

Sustainability, at least when it comes to cleaning schedules, can mean two different things. For one, sustainability is important in choosing the products that your company uses to disinfect the office space. There are products that are not only safe for your employees but are also environmentally friendly. 

Likewise, sustainability can also involve the likelihood that your schedule would be enacted. At the end of the day, you want your office cleaning schedule to be achievable and actionable. It must be grounded on careful consideration and past experiences. 

Maintaining Common Areas 

Common areas can accumulate the most amount of pathogens in the office. It can be a hub for the spread of disease. 

Reception Area

Ultimately this space provides a great impression to visitors, clients, and possible clients, Keeping the reception area spotless is a must. It is the space that informs your visitors, clients, and potential customers about the kind of operations that you run.  

Employee Workstations

Your employee workstations are often their second home. You would want to keep them clean and sanitized in order for your workers to feel safe and cared for. 


The bathrooms require extra care for health and safety. Mopping and disinfecting floors, cleaning of toilet bowls and sinks, sanitizing toilet seats, cisterns, and toilet bowl exterior, replenishing toilet roll, and wiping mirrors are amongst the cleaning tasks that should be prioritized.

Conference Room and Private Offices 

Similar to cleaning the reception area, a tidy conference room says volumes about the kind of company that you have. If you want to make a good impression, regularly maintaining these spaces is a must. 

Kitchens, Lunchrooms or Break Rooms 

Break rooms are your employees’ respite from a stressful day in the office. However, because of usage, these shared spaces often are a breeding ground for spills and messes. 

Deciding on the Frequency 

Your office cleaning schedule is determined by many factors. While you want the office to be clean, you don’t want the cleaning to intrude on your employees’ concentration. The frequency of each cleaning task depends on how often it is needed.

For health and safety measures, daily or regular touchpoint cleaning should be implemented in common areas. It is best to focus on surfaces that are frequently touched such as switches, keyboard, faucet, doorknobs, and elevator buttons.

Weekly cleaning tasks include:

  • Spot clean any marks on walls
  • Remove any cobwebs
  • Clean client-facing windows
  • Polish glass, mirrors and reflective surfaces
  • Polish smears from hardwood surfaces, floors, and conference tables
  • Remove out of date food from the refrigerator
  • Refill any utilities such as kitchen towels, hand wash and washing up liquid

Monthly cleaning activities include vacuuming fabric chairs and upholstery, checking and cleaning air vents, polishing and maintaining hard floors, and cleaning inside of the refrigerator.

Occasional cleaning includes deep cleaning of carpets and IT equipment, maintaining and re-seal flooring, and cleaning windows of the whole building. 

There are plenty of reasons why you should develop an office cleaning schedule. For one, when necessary spaces are properly cleaned, sanitized, and organized, employees are healthy and happy. Likewise, a clean environment creates a good impression to potential clients. It is putting your best foot forward.

With hope, the guidelines above would enable you to develop a cleaning schedule that is sustainable for your operations. Keep safe and happy cleaning!