How to Clean Your Office Cleaning Equipment

Are you maintaining a clean and organized workplace? That’s great then! However, are your office equipment included in these cleanliness projects? If not then you are ignoring an equally important part of your cleaning strategy that keeps your office spotless. We know that putting the focus on office cleanliness is essential for creating a conducive environment for productivity and professionalism. BUT! Don’t neglect your equipment. Remember these are long-term investments for your business and you have to make sure that “long-term” is given justice. So, let’s dive in and discover the secrets to keeping your office equipment, including your office cleaning equipment, sparkling clean and highly efficient.


Importance of Cleaning Your Office Equipment Regularly

We know we’ve said it again and again BUT we won’t get tired of reminding you how important regular commercial cleaning is. The same goes for your office equipment. The importance of cleaning your office equipment regularly cannot be overstated. Not only does it contribute to the overall cleanliness of your office, but it also ensures the longevity and optimal performance of your valuable tools.

Helps Prevent Buildup

Over time, dirt, dust, and grime can accumulate on any surface including your equipment. This accumulation can lead to clogged filters, decreased efficiency, and even potential malfunctions.

Promotes a Healthier Work Environment

As mentioned above, dust, dirt, and grime accumulate over a period of time posing a risk to the health and well-being of your employees if not regularly wiped or cleaned off a surface.

Extends the Lifespan of Your Equipment

Proper maintenance not only prevents dirt and debris from causing damage but also allows for early detection of any potential issues. Cleaning gives you an opportunity to inspect your office equipment for signs of wear and tear, ensuring timely repairs or replacements.

General Cleaning Tips for Your Office Equipment

  • Gather the necessary cleaning supplies such as microfiber clothes, disinfectant spray, air duster, cleaning solutions that are perfect for your type of surface, and a soft-bristle brush. These are tools you might need when cleaning your whiteboards, sensitive equipment, and many more.
  • Power off and unplug your equipment before cleaning. This is to avoid any electrocution from happening or circuit shortage while you’re cleaning.
  • Wipe down surfaces with a microfiber cloth to remove dust and dirt. Make sure to do it gently since some equipment are too sensitive that a little pressure will damage them.
  • Use an air duster to clean hard-to-reach areas, such as keyboards, computer vents, printer internal, or any equipment that requires high-level cleaning.
  • For electronics, spray a small amount of disinfectant on a cloth and gently wipe down surfaces. Do not spray directly on equipment since it may cause circuit shortage due to liquids penetrating the equipment’s wiring system.
  • Clean computer monitors and screens with a soft, lint-free cloth and a screen-safe cleaning solution. You might not know it but your screens harbor tons of microorganisms that are harmful to human health.
  • Remove fingerprints and smudges from touchscreen devices using a screen cleaning solution specifically designed for touchscreens.
  • Clean computer mice and keyboards using a soft-bristle brush to remove debris, and wipe them down with a cloth dampened with a mild cleaning solution.
  • Disinfect shared office equipment regularly such as printers, copiers, and fax machines to minimize the spread of germs.
  • Empty and clean out paper shredders on a regular basis to prevent paper buildup and ensure the proper functioning
  • Pay attention to cables and chords, wiping them down with a cloth and organizing them to avoid tangles and dust accumulation.


Remember to refer to the manufacturer’s guidelines for specific cleaning instructions for each piece of office equipment and adjust the cleaning frequency based on the level of usage in the environment and where the equipment is located.

Cleaning Specific Office Cleaning Equipment

You must not forget about your office cleaning equipment. Yes, they are part of your office equipment and they help you in maintaining a clean workplace. That’s why it’s important to keep them regularly cleaned as well.

In addition to general cleaning tips for office equipment, it is crucial to pay attention to the specific cleaning needs of various office cleaning tools. Different equipment requires different cleaning techniques and maintenance to ensure their optimal performance. From vacuum cleaners to mop buckets, brooms, window squeegees, and floor scrubbers, each tool has its own cleaning requirements. Regularly cleaning and maintaining these specific office cleaning equipment not only keeps them in good condition but also enhances their efficiency and longevity.

Let’s explore the specific cleaning needs of different office cleaning equipment and how to properly maintain them.

  • Vacuum cleaners, for example, require regular filter cleaning or replacement to maintain suction power and prevent dust from circulating back into the air.
  • Mop buckets should be emptied, cleaned, and disinfected after each use to prevent the growth of bacteria and unpleasant odors.
  • Brooms, dustpans, and brushes should be cleaned to remove dirt and debris, ensuring effective sweeping.
  • Window squeegees and glass cleaning tools should be wiped down and sanitized to achieve streak-free results.
  • Floor scrubbers or polishers need to be thoroughly cleaned, with attention given to brushes, pads, and solution tanks.

By understanding the specific cleaning needs of each piece of equipment and following the recommended maintenance practices, you can ensure that your office cleaning tools are in top shape, providing efficient and reliable performance. In the following sections, we will guide you through detailed cleaning techniques and maintenance tips for each specific office cleaning equipment, empowering you to maintain a clean and well-equipped office environment.



In conclusion, maintaining clean office equipment is essential for creating a productive, healthy, and professional workspace. By incorporating regular cleaning practices and following specific cleaning techniques for each piece of equipment, you can prolong their lifespan, optimize their performance, and contribute to a cleaner work environment. Remember to adhere to safety precautions, read manufacturer guidelines, and prioritize maintenance tasks to ensure the longevity and effectiveness of your office cleaning tools. So, take action today and implement these cleaning tips to keep your office equipment sparkling clean and functioning at its best. Your employees and visitors will appreciate the clean and well-maintained environment, which can ultimately enhance productivity and leave a positive impression. Clean equipment, happy workplace!


Now that you know all about office cleaning equipment, then it is time to contact Burgos Cleaning to get a consultation! If your office is located near New Haven County, Connecticut, or anywhere near, we’re one call away.